Grad Party Planning Checklist
- June 2, 2015
- Pez Productions
- Calgary Entertainment DJ, Hire a Calgary DJ
Throwing a grad party is a lot of fun; however, it also involves a substantial amount of planning and organizing. Getting everything finalized can be intimidating, but we’re here to ease the stress. Here’s a broken down grad party planning checklist.
6-9 Months Before
- Select your grad committee and subcommittees
- Establish a budget
- Set up a bank account
- Choose the date
- Decide a theme Decide the grad color scheme
- Start fundraising projects
- Photographer research
- Start publicizing the grad with announcements, flyers, etc
4 Months Before
- Regroup and discuss progress
- Book venue
- Select caterer & decide menu
- Book the band or DJ
- Plan the Post-Grad
- Select a photographer
- Analyze, research and book talent
- Continue publicizing event
2-3 Months Before
- Regroup and discuss progress
- Choose grad decorations
- Decide ticket and invitation design
- Plan wording for memory booklet
- Book security
- Arrange for chaperones and volunteers
- Order favors, decorations, grad supplies, etc
4-6 Weeks Before
- Send out invitations
- Confirm all orders, plans and entertainment
- Sell tickets
- Arrange seating
- Write out an event timeline
- Order refreshments
- Announce grad court
- Purchase prom souvenirs
- Purchase prom awards, prom gifts, etc
1 Week Before
- Regroup and discuss progress
- Continue publicizing prom
- Review your prom budget
- Plan grad court rehearsal
- Create prom day plan of attack
- Finalize the headcount
- Reconfirm with grad location and caterer
- Assemble all decorations that can be easily moved
- Get final checks for grad night payments
2-3 Days Before
- Purchase or pick up food and beverages, if necessary
- Decorate for the Prom
The Day of the Prom
- Prepare food & beverages, if necessary
- Put up all outdoor decorations
- Inflate all balloons
- Relax and enjoy
The key to planning an amazing grad is organization. Pez Productions has all your entertainment needs covered! Our DJs will provide fun, entertainment and play music your guests are certain to love! We are even able to create a custom mixed CD made specifically for your event. Be sure to add this number to your planning call list today: 403.701.6062.
Calgary DJ and Lighting Services for Every Occasion
Pez Productions has provided DJ services to more than 1 million people at over 5,000 events. Each event will be authentically customized to your unique personal needs based on the occasion. We are certain your special celebration will be unforgettable!
Pez Productions is more than just Music; It’s an Experience.
SERVICES
Google Rating
5.0
Based on 380 reviews
Pez Productions
5.0
Lisa Meszaros
1734570735
Recently hired Pez Productions for our staff holiday party. The guests were all very happy with the music choices! Definitely will be rebooking with them next year.
Crystal Ma
1734494631
An incredibly professional DJ service to work with. We hired Pez Productions for our wedding in Banff, AB at the Banff Springs Hotel. They assigned us Nigel for our big day and he was absolutely amazing. He called us a few days prior for a quick final review call, and was able to capture our requests and vision perfectly. Set up and take down was flawless, and they took care of everything themselves. Nigel was a great DJ but also a great announcer, making sure the atmosphere of the night was perfect. He timed everything accordingly, and the dancing at the end of the night was so fun. The dance floor was never empty, and all of our guests raved about how good the DJ was. We highly recommend Pez Productions to anyone looking for an event DJ - especially Nigel!
Caitlin Sullivan
1733966429
Nigel from Pez Productions was the DJ for our wedding. Everything from the ceremony to the reception was perfect, both us and our guests enjoyed all the music the whole night! The process of going with Pez Productions was easy and they made me feel very confident in who we chose to DJ/MC our wedding. We would recommend them for any event time and time again!
Ashley Czypionka
1732144548
I highly recommend Pez Productions for your DJ services for a wedding. We had such a great experience from the beginning to end. They send you such detailed questionnaire to match you with a perfect DJ based on your song interests. They also provide an extensive list of popular song choices, making the process a lot less daunting.Our dance floor was full the entire night because our DJ did such a great job keeping popular songs playing and switching songs that aren’t working. It was well worth the money if you want a buzzing dance floor!
Alex Engel
1731990984
My wife and I hired these folks for our wedding this past weekend and they were as top tier as it gets! Very enjoyable and easy to deal with leading up to our wedding and then Johnny and Johnny absolutely crushed it during the big day!!! From the ceremony, to the dinner, to the dance, our wedding honestly would not have been the same without these 2. Thanks for partying with us and I would highly recommend Pez Productions to anyone looking for a DJ!
Sean Rizzuto
1731608605
Pez productions and their dj Johnie absolutely rocked our wedding. They were so thorough and detailed with their on-boarding questionnaires and paired us with the best dj we could have asked for. He took all of our notes and request, no matter how absurd or crazy and absolutely knocked it out of the park. The music was perfectly paced and matched exactly how we imagined it. He was so much fun and kept the Dance Floor going the entire night without missing a Beat. They've really made our wedding an exceptional experience that we will never forget.
Anna
1731603372
We hired Pez Productions to DJ our wedding reception in October and have nothing but great things to say! The whole planning process was incredibly easy thanks to Lindsay, and Fayyaz helped to make sure the DJ we got was perfect for what we were looking for! DJ Johnee was incredible at the wedding. The dance floor was packed all night, he played the perfect mix of music and was able to fit in requests! Many of our guests came to us after the wedding and complimented us on the incredible DJ and party! We had the best night thanks to Johnee and the whole team at Pez Productions!
Taylor Wagoner
1731437461
Fayyaz and his team are truly unmatched. We would use them 10000 times over again. Thank you for making our wedding day PERFECT!
Fredericka Salbo
1731376198
If you are wondering if Pez Productions is the right DJ for you... the answer is THERE IS NO ONE ELSE!We had the incredible pleasure of working with Fayyaz and Pez Productions for our after-party, and they delivered beyond our wildest expectations.Our request was "simple"; transform the bowling alley across from the Banff Springs Hotel into a Miami-style nightclub. We thought it might be impossible, but Fayyaz and Pez Productions took that vision and created something extraordinary. When you stepped into the venue, it was unrecognizable; you’d never guess you were in Canada! The space was completely transformed, with an incredible light show, neon signs, revolving cameras, and a vibe that transported you right to South Beach. The music was perfect—no one left the dance floor until the hotel restrictions ended the party at 2 a.m., and even then, our guests would have danced until sunrise if they could. The atmosphere they created was electric, and the memories are unforgettable. The light-up dance floor, the amazing music, and the vibes from the team that all our guests loved made it even more special. We couldn’t have imagined a better experience, and we’re so grateful to Fayyaz and Pez Productions for bringing our vision to life in such an incredible way. If you’re looking for an unforgettable event, look no further!
Natalie
1730859938
If you’re a bride looking for a DJ, look no further! PEZ has all your wedding needs from DJ, to Dance floor, to lighting. Every instruction I gave on song choice for ceremony and our dinner was done perfectly. Also, if you’re hesitating on whether to get the dance floor, I’m here to tell you, you NEED the dance floor! It was a vibe! Thank you Pez!
Brittany Graham
1730839390
WOW, where do I even begin?!! I cannot recommend Pez Productions enough if you’re looking for a team that will truly impress you from start to finish! I had the pleasure of working with Fayyaz and his team for my wedding this past September at the Fairmont Banff Springs, and the experience was nothing short of amazing. From the very first inquiry to answering all my questions along the way, Fayyaz was incredibly responsive and made sure every detail was on point.He offered great suggestions, including helping us with lighting and a projector, which made our day even more special. Pez Productions is a one-stop shop for everything you need for your wedding or event! The level of professionalism was top-notch, and the vibe throughout the entire day was absolutely perfect. From the ceremony, to reception, to the after party in the bowling alley, Fayyaz never skipped a beat.We are so grateful to Fayyaz and his team for making our wedding day seamless and unforgettable. Thank you so much for making it a day to remember!!
Amani Badyal
1730833346
We had an amazing experience with Pez Productions and DJ Johnee for our school Halloween dance, now for the second year in a row! From start to finish, DJ Johnee was incredibly professional and brought such a fun, energetic vibe that made the night unforgettable for kids, families, and the entire community. He really knew how to keep the crowd engaged and excited. He really knew how to cater to a school audience, and he did a fantastic job of reading the crowd and keeping the energy high. We would absolutely recommend Pez Productions and DJ Johnee for any school dance or community event.
John Moffitt
1730751495
Highly recommend! Fayyaz and his team were incredible. Our day would not have been the same without them. I don't plan on getting married a second time around but if I did, I'd use Pez Productions! The music, lighting, and customer service were all A+. Thank you!!
Hannah Chala
1730692403
As a wedding planner with 20+ years experience, I have had the pleasure of working with Pez Productions on numerous occasions, and they continue to impress every time! From wedding receptions to holiday parties to Stampede parties to fundraisers, they know exactly how to read a crowd and create the perfect atmosphere. Their music selection is always spot-on, seamlessly mixing songs and genres to keep everyone on the dance floor all night.What sets Pez Productions apart is their professionalism and adaptability. They are easy to communicate with and very well organized and work closely with each client to understand their vision & what they're looking for in a DJ. They arrive early and handle everything from sound setup to special requests with ease. I know I can rely on them to keep things running smoothly and elevate the entire event. I can’t recommend Pez Productions enough. They truly make every celebration unforgettable!
Eleanor Jones
1730580687
We booked Pez Productions for our wedding this fall, and the results did not disappoint! We had done our research, and knew Pez came highly recommended as one of the top DJ vendors in the area. Through various phone calls and questionnaires, they really took the time to understand what kind of vibe and energy you are wanting to bring to your event. In the end, the music selection was exactly what I was looking for, and our DJ made sure to keep the party going all night! They ensured all details were taken care of, and they were so professional. Would highly, highly recommend!
Zoey Kelly
1730475144
Look no further! We won the jackpot on finding the best DJ's Dan & Jonny for our wedding! It was a smooth process to book through Pez Productions. We didn't have an exact list/vision of dance music but based on our form and conversations these two exceeded our expectations. They traveled to BC for us and packed the perfect sound system! We were given compliments from our guests that the mic and speakers for speeches were loud and clear! Dan and Jonny are the most seemless duo in town. They have been working together for years and it shows! They were very independent with set up, asked all the right questions, helped guide us with timelines. They got our guests to fill the dancefloor after our first dance and right before lights on! Get the light system ✨️. Thanks SO much Dan and Jonny! You made our night unforgettable especially with performing a wedding rap JUST for us!
Naomi Anselmo
1729442178
Thank you to pez productions and Johnee! We had such a great wedding and Johnee made it even better!
Jessica Janzen
1729140879
I can’t say enough good things. We were blown away!!! We host an annual gala in honor of our son who passed away to raise funds for our charity Love For Lewiston and we recently worked with Fayyaz and the team from Pez Productions and where blown away by their commitment to excellence throughout the whole event. From set up to tear town his team was nothing but incredible, helpful and beyond accommodating. This event stirs up lots of emotions and his team was so kind and understanding.We have already booked them for next year. They truly took our event to the next level and we can’t wait to work together again.
Cherie Topham
1727982130
We highly recommended Pez Productions for your wedding or event. I was very eager to work with them because of everything I had seen online and had done my research. Pez Productions is truly the number 1 vendor in the area for DJing, AV, & lighting.They are extremely communicative and on top of things which is important throughout the planning process. We had them do our Audio, Visual, & Lighting for our wedding at Silvertip Resort in August. Fayyaz was present and available on calls to assist, provide guidance, and troubleshoot when needed. He is incredibly knowledgeable and helped the venue and coordinators seamlessly execute our big day.For instance, we had a string quartet for our outdoor ceremony & cocktail hour that needed to be amplified. Our videographers also needed a soundboard to connect to as well. Pez Productions led all of AV aspects here and ensured a smooth transition from ceremony to cocktail hour to our dinner/reception.During one of the last design meetings we discussed hanging a disco ball from our venue's trusses for the reception. Our venue coordinator was super hesitant at first but Fayyaz worked with them to make it happen and ensure they were comfortable with the set up. Also, the spot lights around our reception and in the bar area also turned out stunning.The questionnaires Pez productions asked us to complete were extremely thorough and helped them match us with Jonny, our DJ. Jonny did an amazing job playing everything we wanted and stuck to the genres we requested throughout the evening. Overall the production was amazing and I received countless compliments from guests and other vendors about it. Thank you so much for making our wedding day so perfect!
Joon and Lisa
1727498999
We got connected with Pez through our wedding planner for our 120 person wedding in Sept 2024. One of the few things that were an absolute must for my husband was a LIVELY dance floor, and we got exactly that. Josue was both our DJ and MC and he was nothing less of spectacular. He was reliable, a great communicator, fun, flexible, and responsive to the crowd - all while being incredibly professional. He dealt with hiccups with grace, and made sure we were kept in the loop throughout the entire night - from start to finish. We got so many compliments from our guests about the music and the energy of the dance floor, some even saying it was the best wedding they've been to. For context, our crowd was on average in their 20-30's, quite ethnically diverse, and into EDM/dubstep + pop + bangers. There was head banging, and dancing all night long.The consultation process with Pez was also great. We were able to meet with Fayyaz to discuss lighting options and our vision, and with Nigel to review the details of our music questionnaires. It's clear they both put a lot of effort and preparation into understanding our vision and translating it into a reality.Overall, a very positive experience. We'd highly recommend Pez for any event!
Matt Lee
1727189987
We worked with Pez Productions for our destination wedding in Banff Springs Hotel, specifically with Fayyaz for logistics and Josue as the DJ. Everything was setup with no issues, even with our request for a harp during our ceremony. Josue was great as a DJ and came through with awesome music throughout the dance and late into the afterparty. Thanks again!
Stacy & Randy Boudreau
1727143299
We would highly recommend the team at Pez for any event. Working with them for our Wedding was so easy and stress free. From the start, working with Lindsay the team has been fantastic.Tyler, our DJ, was outstanding—his song selections were perfect, and he seamlessly handled any last-minute changes and requests. He handled the music for the ceremony, cocktails and dance and would always check in with us throughout the night to make sure we were happy. He really set the tone for a fun party, and we've received so many compliments from our guests on the music.
Michelle Worthington
1727026121
We couldn’t be happier with Johnne Wong from Pez Productions as our wedding DJ! He kept the energy high and the dance floor packed all night long. Johnne was incredibly attentive to every detail and accommodated all of our special requests with ease. His ability to read the crowd and keep the party going was exceptional. We had so many guests tell us how much fun they had, and a big part of that was thanks to Johnne. 10/10 Highly recommend!Photo Credit: Black + White photo.film
Ellie Butchard
1726261169
We used Fayyaz and the Pez team for our recent Banff wedding and could not have been happier with our decision. The whole team made planning a breeze & brought everything we hoped for and more to our event. From the ceremony, to cocktails, to our reception - everything was professional & seamless. Everyone knows music is the most important thing at a wedding reception to set the mood and Fayyaz did an impeccable job. We had an absolute blast at our wedding and so did our guests - I could not imagine the day without Pez!
Kat Chin
1725951682
Pez Productions was great to work with 😊We have nothing but amazing things to say about our DJ Johnee! Amazing music throughout the night which kept the dance floor alive !
Heather M
1725888774
We had an incredible wedding night with our DJ, Chris! Chris is truly the best, not only is he a great guy, but he went above and beyond, paying attention to details to ensure our night was seamless. When the venue’s mic wasn’t working, he didn’t hesitate to step in and lend his to ensure we had what we needed. We had so many compliments on the music and vibes throughout the night. The communication with Lindsay was always prompt, helpful, and friendly. I would highly recommend!!
Hannah Stirling
1725333015
Pez Productions was perfect! Kept people up and dancing all night. 100% recommend!
Mikele Vincelli
1724723385
If you’re already invested in making your wedding day or event as special as it can be, Pez is the standard of excellence you may be looking for fire. My wife and I celebrated our wedding at the Banff Springs hotel a few weeks ago and Dj Johnee Wong and Maksym made rocked the house and created the precise vibe we were imagining. This wasn’t an easy feat for me especially to cede control be it that I’m a part time Dj as well never having heard of Pez and Fayyaz’s team but I cannot stress enough how Clinical they are in their craft. Johnee was sharing with me countless hours of preparation time based on the pre-questionnaires we filled out and sent for ours and our guests musical taste and he even digitized an unreleased italian track from vinyl that got played at our dinner reception which I feel exemplified the thought and care they put in.For any wedding they say there are certain basic things you need to get right to make the night memorable…Was the food good, could I get a drink at the bar and was the vibe conducive to partying all night long and Pez most definitely delivered on meeting our expectations and beyond. You will definitely get what you pay for.Many thanks again - Johnee, Maksym, Lindsay, Fayyaz and Pez Team-Mikele & Scarlett
Anuja Samuel
1724384893
Johnee DJ'd our wedding in Calgary in August, and did a phenomenal job! The process working with Pez was seamless; they're questionnaires were both easy to answer but also captured all the important information that made the entertainment exact what we envisioned. Highly recommend!!
Alyssa & Tanner
1724084064
Josue made our wedding a dream!!! Each part of the day he matched the vibe we were going for PERFECTLY!! He kept the dance party alive right until 2am :) we are so happy he was able to be a part of our day!
Ash
1723921686
We had an amazing experience with our wedding DJ and the 360 photo booth from Pez Productions! The DJ kept the energy high all night with a fantastic mix that had everyone on the dance floor. The 360 photo booth was a huge hit with our guests and added so much fun to the evening. Communication was easy and seamless throughout the entire process, making everything stress-free. Highly recommend!
Christina Yang
1723159263
We had Pez Productions for our DJ and sparklers for our wedding in Canmore and were so happy with our decision. DJ Nigel did an amazing job reading the room and playing all our favorite songs. The dance floor was packed the whole night and we all had so much fun! Communication with Pez was excellent. The questionnaires, recommended song list, and call with the DJ the week prior were extremely helpful. Pez is #1 for a reason. I highly recommend Pez Productions!
Savaya Shinkaruk
1722974762
Pez Productions was amazing to work with! For our wedding it was probably one of the best dance parties I have ever been to! Working with Lindsay, Nigel & Josue from from the start to the end was a great experience. I can't recommend using this company enough to everyone!!
Krista Morton
1722969117
Absolutely incredible service & staff! We used Pez Productions for our wedding day and it was PERFECT!! A company that can't be beat. Thanks PEZ, recommend this company for any event.
Emily Williams
1722867835
We would highly recommend Pez Productions. We hired them for our wedding this summer and had the absolute best time. Our DJ, Nigel, read the room so well and made sure our guest had a great time. From our very first interaction with Pez Productions long before our wedding, right to the very end of the wedding night, they were professional, responsive and very easy to coordinate with. We loved our DJ and the support from the head office was also fantastic. If you're looking for a stress free experience, you're in good hands with Pez.
Whitney Kempin
1722843352
If you’re looking for incredible service and the best party you and your loved ones have ever been to, then you have to work withWe can’t rave about PEZ enough. Fayyaz and Lindsay were so quick to respond and accommodating. Our DJ Josue was absolutely amazingand so attentive to us on our wedding day. Even our vendors were telling us it was thebest wedding ever! There was never a lull on the dancefloor! Our wedding guests say it was the most fun they’ve had at a wedding and we have PEZ to thank for it!
Melissa McDicken
1722535014
You will never have a boring dance floor when you have Pez Productions at your event! Not only are they the best in the city, they are knowledgable, communicative and delightful to work with. As a wedding planner, it's crucial to have the top vendors on your team and Pez is no exception. Highly recommend them for any event.
Sam Sohn
1722485206
Wedding is a special day, one of the most important and memorable event of our lives.Music gives color to events and Pez did a fantastic job tailoring to our requests and changing the tunes to suit the vibe.
Katie Harland
1722447835
Booked Pez Productions for our Stampede Corporate event. They showed up on time, very professional, played exactly what we were looking for. Would definitely book again and recommend to others!
max B
1722028841
Hired Pez Productions for our wedding after a referral from a friend. We were getting overwhelmed with the amount of DJs out there and varying prices. Luckily we were referred DJ Johnee with Pez and decided to go with them and we were soo glad we did! He did an amazing job especially with our unconventional requests. He also went above and beyond his duties as DJ and helped out moving things along with our MC. And the music was great! Nothing but complements from our guests!
Lisette Christopherson
1721802470
We used Pez Productions for our wedding in Canmore. They provided DJ services for our ceremony, cocktail hour and reception. In addition to the DJ we also rented the light up LED dance floor and the 360° camera.From the moment we booked with them they were incredibly professional. They had us complete 2 surveys to ensure they knew exactly what we wanted for our wedding and they delivered perfectly. Our DJ, Nigel, perfectly combined 2 songs for our first dance and had our dance floor packed until the night ended. The light up dance floor and 360 camera were both super fun additions to our party and our guests loved them so for us the cost was worth it. We had many guests tell us it was the funnest wedding reception they have attended and that is largely due to Pez productions and their staff.
Kathleen Kincade
1721765690
Would highly recommend PEZ Productions. Fayyez and his team have their finger on the pulse on all things entertainment. Our DJ for my client's rehearsal dinner at the Fairmont Banff Springs, Tyler was a lifesaver. He showed up and went above and beyond. There was no task that he wasn't ready to tackle with a smile. They are literally the best DJs around!
Andrea Ziel
1719335757
DJ's are professional and fun! They know how to keep the party going all night, playing the best parts of songs with great transitions/mashups. We worked with them for a Sr High School Prom and they keep the music clean, while still playing the songs the students liked. Wonderful experience overall!!
Laurel Adolphe
1718812125
We hired Pez Productions for our recent High school graduation banquet hosted at the Sheraton Eau Claire. From booking, to set up, to onsite event, to clean up and billing, this company was top notch. Our Graduation was made better because of them! Highly recommend for your next big event! So great! Kids had so much fun !
Carmela Chan
1717899377
A great DJ is not merely a person who plays music, it is someone who can read the crowd and pick the right songs. Nigel was our DJ from PEZ productions and he was excellent!!! We had a tough crowd. Lots of kids in their 20’s and lots of adults in their 50’s. How do you get everyone happy and dancing? He did it!! Nigel was fantastic and I would recommend him and PEZ. He was so Professional. Thank you !!!!! 🙏
Nicole Sarah
1717536428
Pez Productions and the entire team are the absolute best DJ's you'll find! They are always professional, act with integrity, and keep the party going. There's Dj's and then there is PEZ..Trust us, the difference is remarkable. Never an awkward moment, they perform transitions so so well and know how to read the crowd to get everyone on the dance floor and keep them there! As a fellow vendor I am happy to recommend them to every single one of my couples because I know they will give them the best experience possible. I truly look forward to every wedding we have together. Look no further for your DJ - they are the real deal.
Ceejay
1716348628
A+++... always an epic time when Pez Productions is involved. I remember one of the events, The Xmas party was just incredible!!! Had such a blast and would highly recommend. I have many team members that would vouch on how much fun we had but also how professional the whole event was. Thank you and can't wait for the next one. ☺
Kevin French
1714753956
The dance floor was never empty!Pez Productions was highly recommended to us by our wedding planner, friends, and others who had been to events they hosted in the past. Going into the DJ portion of our wedding, there is a lot of unknown as to what you're going to get. So, we trusted the referrals and online reviews and they delivered!Our DJ was Johnee Wong and he was incredible. He was professional, had the perfect mix put together and ensured the dance floor was never empty - seriously.We had the perfect day and Pez significantly contributed to it all coming together. Couldn't have been happier with the result. If you're unsure about who to use and why - go with the trusted name with the best reviews. They will deliver!
Stefanie Pagano
1714423563
After the recommendation to use Pez Productions, we are so happy we did. They had everyone up and dancing for the whole wedding - I couldn't believe it! The choice of music and blends of requested songs were absolutely perfect and the dance floor, lighting, and sparkers were a huge hit that made it the most perfect night.The whole Pez team was extremely organized and professional and ensured us that everyone attending our wedding would have a great time - I was a little bit unsure if they could really be that sure about that :), but I was definitely proven wrong! Our guests left that night saying "wedding of the century" and it was largely in part because of the energy Fayyz and his team helped create that night.Thank you for an epic night :) Stef and Jon Campbell
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