The Little Black Book of Corporate Event Planning

Corporate events provide a great opportunity for your company to showcase its accomplishments and create connections among clients and employees. However, if you’ve never planned a corporate event before, you know the task can seem daunting. Between figuring out the activities, themes, promotions, food, and entertainment, it may never end. To save you a headache, here are three simple steps to planning a full-blown corporate event.

Step 1: Planning and Research

Doing your research and budgeting first will ensure smooth sailing. You don’t need to come up with an exact number; however, figuring out a rough budget is important. In addition, you should have vague estimates of how much different aspects of the budget will cost such as food, venue, entertainment, etc.

Step 2: Begin Booking and Promoting

After you have chosen a date, begin booking. First and foremost, book the venue. Following that, book entertainment and catering. If you are creating a seating chart for your event, you can either set it up completely randomly or work with someone else in your company to come up with the best possible scenario to avoid mishaps in your seating choices. Then, proceed with sending out your invitations, encouraging people to RSVP by a specific date.

Step 3: Day of Your Event

On the day of your event, staff should meet early. It is important to do a walk-through of the event.

Encourage staff to voice their opinions about their dislikes and likes, so you can make improvements with your next event. Finally, during the event, encourage guests to be active on social media, which in return will help to promote your company.

Now that you know the simple steps of corporate event planning, we’re here to make your job easier. Whether you have a small office party or a large multi-day conference with a dinner gala, your corporate event needs are covered. We will provide you with all of your music, event entertainment, and technology-related needs. Save yourself some extra calls and simply schedule a consultation with Pez Productions by calling (403) 980-2172.